Vendor Application • Rules & Regulations

The Union’s Rules & Regulations

Booth Assignment – Assignment will be made by the Home & Garden Show Committee on a priority basis determined by availability of space at the time of deposit and signed contract. In most cases, you can lock in the prior year’s exhibit space if contract and a 50% deposit are received by January. All others will be first-come, first-served. One business per booth space.

Refunds – Show will go on rain or shine. No refunds are given for weather conditions. No refunds will be given after March 15, 2023. No refunds will be given if contracted space is not used or used only part of the show time.

Booth Construction – The buildings will have spaces marked to indicate the area(s) for each exhibitor’s booth space. Exhibitors will need to provide their own table, chairs, backdrop, side dividers & power strip if needed. Each indoor booth will include one 110V electrical outlet. 220V is available by pre-arrangement only. Power is available by request for outside booth spaces. No exhibit or display may be so high along the sides or front as to interfere with the view of show patrons or neighboring exhibits. Please carefully study the diagram to the right for booth construction guidelines. NO CANOPIES OR AWNINGS ALLOWED INSIDE BUILDINGS. Backdrops should be kept to a maximum of 8 feet in height up to the first 5 feet from the back wall and a maximum of 4 feet high the first 5 feet from aisle. Nails and screws are not permitted in building walls; no signs may be attached to wall above booth. If you are in violation of booth construction, you will be asked to take down the portion that is not in compliance.

Exhibits & Signs – You may only exhibit or display the product or service listed on your exhibitor agreement. Unless specifically approved in advance, all signs, literature, etc., are limited to exhibit booth space.

Outside Exhibitors – Tents may be used so long as no stakes are driven into the pavement. Size is 20 feet across by 10 feet deep constituting one exhibit space. Multiple spaces may be purchased. Not all booths have access to power. If you need power, please indicate on application. ALL POP-UP TENT STRUCTURES MUST BE FIRE RETARDANT and display a tag stating it is. The Fire Marshal will inspect and any tent not in compliance with fire retardant rules will be removed.

Vendor Parking – All exhibitors MUST have a vendor parking pass and park their vehicles in Parking Lot 5 or 8 during show hours. No exhibitor vehicles may remain in the Main Parking lot (Gate 1) once the show is open. We reserve our best parking for our attendees. Vendor parking passes are available at Vendor Check-in at the Fairgrounds. Please restrict use of passes to booth staff only.

Set-Up – The fairgrounds will be available Thursday & Friday prior to the show for set-up; you will receive a packet regarding set-up times. Booths must be set up and ready for opening by 9:45 AM Saturday morning, April 22nd, 2023. All vendor/delivery vehicles must be removed from the show area by that time. Security will be provided Friday and Saturday evenings. All buildings and gates will be locked during the hours that security is on site. Further information on security and set-up times will follow in your welcome package. DO NOT DRIVE ANY VEHICLES ON THE GRASS. This resulted in $3,500 in fines assessed by the Fairgrounds in 2017 that had to be paid by two vendors who did not heed the warning signs.

Booth Tear Down – No one will be allowed to take down exhibits until after the official closing of the show Sunday at 4PM. PLEASE RESPECT THE SHOW, ATTENDEES AND OTHER VENDORS BY NOT BREAKING DOWN EARLY. Exhibitors will have until 7:00 PM Sunday evening to complete removal of exhibit. Please contact us if you are unable to tear down by 7:00 PM and we can possibly arrange teardown early Monday morning, however there will not be security at the fairgrounds on Sunday evening and The Union will not be held responsible for any items left on the property at that time. The Union must have the fairgrounds clean and returned by noon on Monday, April 24th. Any vendor who is NOT completely moved out by this time may incur a $250.00 fee.

Limitations – Exhibits shall be installed to not extend beyond the space allotted. Distribution of printed matter, promotional material or other articles must be restricted to your exhibit space. No individual public address systems or flammable materials are permitted on the premises. Table drapes and booth décor must be fire retardant. Music or audio-visual sound must not be audible more than two feet from your booth. Exhibitors are to remain within the confines of their booth and are not to work in public aisles.

Liability – The Union cannot guarantee exhibitors against loss or damage of any kind. Space is leased with the understanding that the exhibitors will hold The Union harmless from any or all liabilities from any cause. The Union shall not be responsible for any loss, damage or injury that may occur to the exhibitors, their employees or property from any cause whatsoever prior, during or after the period covered by the exhibit contract and the exhibitor. Signing the contract expressly releases The Union and all claims for such loss, damage, or injury.

Eventuality – In case of facility damage caused by fire, other elements or causes, or in case any other circumstances shall make it impossible for the Management to permit the contract space to be occupied by the exhibitor, then this contract shall terminate, and the exhibitor shall waive any claim for damage or compensation except the pro-rata return of the amount paid for space rental.

Thank you for your adherence to the rules, and attention to fire safety.